Expense report generator
Add your receipts, mark which ones you paid yourself, and get an expense report with the tax split out and the amount owed back worked out. Download it as a PDF to sign, or a CSV for your spreadsheet.
Who and when
Report details
Enter every receipt in the report currency. If you paid in another currency, use the amount that came off the card or bank statement.
Receipts
Total is what you paid. Tax is the tax printed on the receipt, if any.
| Date | Merchant | Category | What for | Paid by | Tax | Total | Receipt | |
|---|---|---|---|---|---|---|---|---|
Company name
Submitted by: –
Period: Nov 1, 2026 to Nov 14, 2026
| Date | Merchant | Category | Paid by | Tax | Total |
|---|---|---|---|---|---|
| Nov 14, 2026 | – | Travel | Personal | $0.00 | $0.00 |
| Nov 14, 2026 | – | Meals | Personal | $0.00 | $0.00 |
Submitted by, date
Approved by, date
PDF opens your browser’s print dialog: choose “Save as PDF” and turn off “Headers and footers”. The CSV opens in Excel or Google Sheets.
Built the way receipts actually arrive
Total and tax kept apart
Type the total and the tax exactly as the receipt shows them. The report works out the amount before tax, so whoever does the books can reclaim what’s allowed.
Who paid decides what’s owed
Company card spending is listed but not owed back. Anything you paid yourself adds up to the reimbursement total at the bottom.
Missing receipts flagged
Untick a receipt you don’t have and it’s marked on the report, with a link to the declaration most expense policies ask for instead.
Before you send it in
What should an expense report include?
For each expense: the date, who you paid, what it was for, the category, the total and any tax inside it, and whether you or the company paid. Around that: your name, the period it covers, the business purpose and someone to approve it. Keep the receipts with it.
How do I work out what I'm owed back?
Only expenses you paid yourself are reimbursed. Anything on a company card is already paid by the company, so it's listed for the records but left out of the amount owed to you. The report does this split for you.
What if I paid in a foreign currency?
Enter the amount that actually came off your card or bank account in your own currency, and keep the foreign receipt as proof. That's the figure your company will reimburse.
What if I've lost a receipt?
Untick the receipt box for that line, and the report flags it. Then fill in a missing receipt declaration for it, which most expense policies ask for in place of the original.
Missing receipt declarationIs my data uploaded anywhere?
No. The report is built in your browser. The PDF and CSV are made on your device, and nothing is sent to Clearline or kept once you close the tab.
Typing receipts in is the slow part